Working with a distributed team can be challenging, especially when it comes to managing and organizing the Product Backlog. However, with the right set of tools and techniques, it is possible to ensure that the Product Backlog is always up-to-date, organized, and accessible to all team members. In this blog post, we will discuss some tips for managing the Product Backlog for distributed teams.
1. Keep a clear "Definition of Ready" and implement it.
The first step in managing the Product Backlog for distributed teams is to establish a clear "Definition of Ready" for Product Backlog Items (PBIs). This should include criteria such as acceptance criteria, dependencies, and any other information that is needed to move the PBI to the next stage of development. By having a clear Definition of Ready, team members will be able to quickly identify which PBIs are ready for development and which ones need additional work.
2. Use an Agile product management tool such as Jira to maintain the Product Backlog.
Another important step in managing the Product Backlog for distributed teams is to use an Agile product management tool such as Jira. Jira is a popular tool that allows teams to manage their Product Backlog, track progress, and collaborate with one another. By having a centralized location for the Product Backlog, all team members will be able to access the same information at any time, regardless of their location.
3. Allow the Distributed Team to enter PBIs into a temporary bin that is screened by the Product Owner (PO)
To ensure that the Product Backlog is always up-to-date and that PBIs are properly prioritized, it is a good idea to allow the distributed team to enter PBIs into a temporary bin that is screened by the Product Owner. This will ensure that only the most important PBIs are added to the Product Backlog, while others can be deferred for later consideration. 4. Perform periodic story mapping sessions using an online collaboration tool such as Miro.
Story mapping is a technique that helps teams to visualize the user journey and identify the most important PBIs. By using Miro, team members can work together to create a shared understanding of the user journey and ensure that the Product Backlog is aligned with the needs of the end user.
5. Make PB refinement a weekly event at 5% of the sprint capacity.
To ensure that the Product Backlog is always up-to-date and that PBIs are properly prioritized, it is a good idea to make PB refinement a weekly event at 5% of the sprint capacity. This will allow team members to review the Product Backlog and make any necessary adjustments to ensure that it aligns with the needs of the end user.
6. Leave the other 5% of the team refinement capacity for one-on-one SME sessions
In addition to weekly PB refinement sessions, it is also a good idea to leave the other 5% of the team refinement capacity for one-on-one SME sessions. These sessions allow team members to work with subject matter experts to discuss specific PBIs and ensure that they are properly aligned with the needs of the end user.
7. Estimate using physical cards and webcams to keep members engaged.
Estimating PBIs with physical cards and webcams allows the team members to work together to estimate the size and complexity of PBIs, even if they are located in different parts of the world.
In conclusion, managing the Product Backlog for distributed teams can be challenging, but it is possible with the right set of tools and techniques. With these tips, teams can work together effectively to deliver high-quality products that meet the needs of the end user.
